Rent Space to Host Your Event

At Trailside, we like to support other businesses who may want to host events, but do not have a space to do so. That is why we created the opportunity to rent our Water Studio for your events. This rental option is specifically designed for independent facilitators, instructors, and community organizers outside of our organization who wish to host a wellness, movement, or community-focused event in our studio space.

Rental Process and Specifics

Request Form: https://forms.gle/s5q4nXmS1Jzme6xLA 

Rental Agreement: Water Studio Hourly Rental Agreement

1. Request and Approval

To initiate a rental, prospective renters must:

  • Complete the Studio Rental Request Form: This form requires details about the proposed event, including the type of event, requested dates/times, anticipated attendance, and facilitator contact information.

  • Approval: All requests are subject to review and approval by management. Approval is based on event compatibility with the studio's mission, availability, and adherence to these rules.

  • Rental Agreement: Must review, sign and complete the rental agreement & submit proof of insurance at the time of booking/reservation.

2. Space Availability and Access

  • Designated Space: Rental is for the main "Water Studio" space only. The Water Studio has laminate flooring, mirrors, a barre & infrared heaters available for use. Participants will have access to our bathrooms & kitchen area. Access to additional areas (e.g., staff offices, equipment storage) is restricted unless explicitly included in the rental agreement.

  • Private Entrance: Renters and their participants will utilize a designated, private exterior entrance for direct access to the studio space.

  • Setup/Takedown: The hourly rental rate includes a 30-minute grace period before and after the scheduled event time for setup and clean-up.

3. Financial and Logistical Responsibilities

  • Hourly Rate: The standard hourly rental rate will be provided upon request and finalized in the rental agreement. A minimum rental duration may apply.

  • Current Pricing: First Hour is $100 and then $75/hour after that. 

  • Booking and Payment: Rental time must be booked in advance and secured with a non-refundable deposit ($50.00 that will be applied to total) or full payment as stipulated in the final agreement.

  • Event Control: The renter maintains full control and responsibility for all aspects of the event:

    • Promotion and Marketing

    • Sign-ups and Registration

    • Ticket Sales and Revenue (100% of event revenue is retained by the renter)

    • Attendance Tracking

4. Insurance and Liability

The external facilitator is required to provide a valid Certificate of Insurance (COI) naming the facilitator insured for the duration of the rental period. This ensures coverage for any incidents related to the event's operation.